Weave alternatives for dental offices: 2026 prices
2026-11-07 · 9 min read
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It's Tuesday, a little before eight. The office manager has the Weave renewal quote open on the front desk computer while the first patients check in. The phones work and the reminders go out. But the quote is more than she budgeted, the hygienist keeps saying the recall list never gets worked, and somebody at a study club mentioned they switched. So between check-ins she starts looking at Weave alternatives, and she'd like to know what they cost before booking four demos.
Every number below comes from the vendor's own pricing page, read on November 7, 2026, and none from review sites. I also tried RevenueWell and Lighthouse 360, but their pricing pages returned errors for me, so neither one is in this post. Pricing pages change often, so check again before you sign.
Weave alternatives at a glance
| Option | Published price | Phones | Reminders and recall | Contract terms on the page | Best fit |
|---|---|---|---|---|---|
| Weave | "Starting from $199 per month." Pro, Elite and Ultimate are quote-only | VoIP phones, up to 15 on Ultimate | Yes | Not stated | The baseline you're comparing against |
| NexHealth | None. "Custom plans available" | Not on the pricing page | Yes, with one-click recalls and a waitlist | Monthly or yearly, "no cancellation fees" | A practice that wants scheduling, forms and payments tied to the chart |
| Solutionreach | None. "Request a Quote" on each package | Optional phone system | Yes | "Yearly contract options" | A practice that wants to keep its current phones |
| Adit | No plan prices listed | Adit Voice, with "free phones & VoIP for life" | Yes | "No Contracts" in the header, with a 1-year program mentioned in the FAQ | A practice that wants one vendor for phones, texting and collections |
| Mango Voice | $119, $219 or $419 per month | Yes, that's the core product | Not on the pricing page | Monthly or yearly | A practice that mainly needs a better phone system |
| Quo (formerly OpenPhone) | $19 to $47 per user per month, or $15 to $35 billed annually | Business numbers, app-based | Not on the pricing page | "Cancel anytime" | A small office that needs a shared number with missed-call auto-replies |
| A small custom setup | Builds start at $500 one-time, then a flat monthly from $99 after an included run-in period | Uses your current phones | Built around your practice software | Cancellable | An office happy with its phones that wants recall and follow-up handled |
"Not on the pricing page" means only that. Several of these products do more than their pricing page says, so if one looks close, ask before you rule it out.
Decide what you're replacing before you compare
Weave bundles two things that are usually sold separately: a phone system and a patient texting platform. The alternatives tend to fall on one side of that line. NexHealth, Solutionreach and Adit are patient communication platforms first. Mango Voice and Quo are phone systems first. A custom setup sits on top of whatever you already have.
Start by marking which of these your office uses every week:
- Desk phones, a phone tree and call queues
- Appointment reminders and confirmations by text
- Recall messages for patients who are overdue for hygiene
- Two-way texting from the front desk
- Online booking from your website
- Digital intake forms before the first visit
- Review requests after appointments
- Text to pay for balances
- Insurance verification
If you're checking most of these, compare Weave with the other full platforms (NexHealth, Solutionreach, Adit). If you only need phones, look at Mango Voice or Quo and keep reminders where they are. If the phones are fine and the real complaint is that recall and treatment follow-up never happen, you may not need to switch platforms at all.
My Weave pricing post covers what Weave's own page shows and what to ask about its quote, and the Weave vs Podium comparison puts it next to another big bundle.
What each Weave alternative offers
NexHealth: scheduling and the chart, with no published price
NexHealth's pricing page has no dollar figures. You choose products on a form and request a package. What the page does spell out is the terms: a month-to-month option billed monthly, a yearly option paid up front, and "no cancellation fees." Monthly plans need notice before the next billing cycle, and yearly plans need 90 days' notice to not renew. The page also says NexHealth will buy out your contract with your current vendor, with exclusions, which is worth asking about if you're mid-term with Weave.
It lists online booking, one-click recalls, a waitlist, digital forms, messaging, reminders, reviews, text and email billing, insurance verification, and reporting. It is also the only vendor here that names Dentrix, Eaglesoft and Open Dental on its pricing page. Phones aren't mentioned, so plan on keeping or buying a phone system separately.
Solutionreach: keep your phones, sign for a year
Solutionreach shows four packages: Patient Connect, Practice Efficiency, Practice Growth, and Enterprise for six or more locations. Every one has a "Request a Quote" button. The page lists monthly text allotments of 1,750, 3,500 and 4,500 plus a tailored tier, though the version I read didn't clearly label which package gets which, so ask.
It says switching phone systems "is an option but not required," so you can keep the phones you have. And it says "We offer yearly contract options," which suggests you should expect an annual term and ask whether there's anything shorter. The feature list covers two-way texting, reminders, recall, online scheduling, digital intake, review invitations, payments and insurance eligibility.
Adit: the widest feature list, read the terms closely
Adit lists no plan prices. Its page covers more ground than anyone else here: phones (Adit Voice), texting, email, internal chat, fax, forms, online scheduling, reminders, reviews, recall, treatment plans, payments, insurance verification, claims and payment posting. It also lists an automated front desk feature for after-hours and missed calls.
The terms need a careful read. The header says "No Contracts." The FAQ says the tech packages have no binding contracts and you can cancel anytime, then ties that to its Performance Marketing Program, which it calls "a structured 1-year commitment." When I read it, I couldn't tell whether that one-year program is required, so get the answer in writing. The FAQ also mentions usage fees past the included texts and emails, with no amounts I could find.
Mango Voice: phones with published prices
Mango Voice is the only phone-first option here that prints its prices. The Phone Suite is $119 a month, the Premier Suite (marked most popular) is $219, and the top tier is $419 and adds a 24/7 automated receptionist. Paying yearly gets you free phones, with a one-time implementation fee whose amount the page doesn't give. Practices with three or more locations get group pricing by quote.
The pricing page talks about calls, texting, fax, call recording, voicemail transcription and an auto-attendant. It doesn't list reminders, recall, forms or reviews. It mentions practice management integrations without naming them there. Mango fits an office that wants to replace Weave's phone half and handle patient messaging some other way.
Quo: the cheapest place to start
Quo (OpenPhone before its rebrand) is priced per user: Starter at $19 a month, Business at $33 and Scale at $47, or $15, $23 and $35 billed annually. There's a 7-day trial and you can cancel anytime. Every plan includes auto-replies that respond to texts, missed calls or voicemails with a message you write ahead of time, and the page lists the service as "HIPAA ready." On top of the plan there's a one-time $19.50 carrier review fee and a messaging fee of $1.50 to $3 a month. More detail is in my OpenPhone pricing post.
Quo doesn't list reminders, recall or connections to dental practice software, so on its own it replaces a phone line, not a patient platform. For a small office, Quo plus a separate reminder setup can still cost less than a bundle. If you go that way, ask any vendor that will handle patient information whether it will sign a business associate agreement.
What switching actually involves
Moving off Weave takes several steps, and things slip between them. This is the order I'd follow:
- Get the new vendor to confirm in writing that it syncs with your exact practice management software and version.
- Start the phone number port early, and keep the old service running until the port completes.
- Set up the reminder schedule and wording before go-live. The appointment reminder templates are a good starting point.
- Rebuild your recall rules: who counts as overdue, how often they get a message, and when the front desk calls instead. My post on pre-appointing versus recall covers the tradeoff.
- Put your direct Google review link into the review request.
- Run both systems side by side for a few days and have the front desk confirm that replies arrive where they expect.
When a small build beats switching
Sometimes the phones and reminders work and the real gap is the work around them: the overdue hygiene list nobody calls, the cancellation that leaves a chair empty while the waitlist sits in a spreadsheet, the treatment plan with no follow-up after the patient leaves.
That's what I build. DentalFlow runs reminders, recall campaigns, treatment plan follow-ups, review requests and waitlist fills automatically, and works with Dentrix, Eaglesoft and Open Dental. It's set up for you, so the front desk doesn't have to configure it. Builds start at $500 one-time, then a flat monthly from $99 after an included run-in period, and you can cancel. There's more on the approach in automation for dental practices.
What stays with your front desk
None of these tools knows which patient only picks up after 4, or that someone who just got a big treatment estimate should get a phone call before any text. Insurance questions, worried parents and anyone upset about a bill still belong with a person. The software should take the repetitive confirmations and recall messages off the front desk so those conversations get the time they need.
If you'd like a second opinion on a renewal quote, or want to know whether recall and follow-up could run on the software you already pay for, book the free 20 minute process audit. I'll look at how your calls and messages move today and tell you which of these, if any, is worth the switch.